Destination weddings provide couples with a picturesque setting for the exchanging of vows with family and friends present. Organizing destination weddings could present logistical challenges regarding guest travel and accommodation. An all inclusive destination wedding package can simplify the process by bundling amenities and on-site lodging. Here are tips for coordinating guest travel and accommodations for all inclusive destination weddings:
Send Guests Room Block Details
Create a wedding platform where all guests can access necessary travel information, including potential flights and hotel booking information at your destination. List the group rate, room block booking code, and reservation deadlines so guests can access on-site accommodation. Include a resort map that details room locations so guests can request specific amenities like oceanfront suites or pool-view rooms. This level of detail helps them secure ideal lodging in your room block.
Choose Preferred Transportation Providers
Research transportation options near your resort to recommend preferred providers to guests. Many all inclusive resorts provide shuttle services or partner with local transportation companies for airport transfers. List shuttle schedules, fees, and contact info to facilitate seamless transportation. Providing this information notifies guests that car rentals may not be necessary and can minimize their travel expenses.
Guide Guests on Online Check-In
Resorts with online check-in let guests skip front desk lines for faster room access upon arrival. Walk guests through the process by emailing check-in instructions days before the wedding. Advise completing credit card authorization forms, uploading ID scans, and submitting food allergy notifications ahead of time. Confirm everyone received their check-in links and assist any guests who need additional help preparing for digital registration.
Plan a Welcome Dinner
For all inclusive destination weddings, treating guests to an arrival dinner makes them feel special while providing travel recuperation time. Let your resort coordinate the dinner on-site, allowing attendees to enjoy their first resort experience together. Opt for menu items that incorporate local flavors, paired with drinks featuring tropical fruits and herbs, to immerse guests in the destination. This starts the celebrations early, helping guests connect before the main wedding events.
Offer Personalized Room Gifts
Place personalized room gifts featuring each guest’s name to aid their transition into vacation mode after traveling. Local flowers, fruits, resort logo accessories like hats or water bottles, and welcome notes addressed to each attendee make for personal touches. Gifts double as mementos allowing guests to remember their role in your special occasion after returning home.
Reserve Accessible Accommodations
If any wedding guests have disabilities, reserve accessible rooms nearby or on the ground level for easy access. Contact the resort ahead of time to specify required accommodations like roll-in showers, lowered sinks, and open floor plans facilitating wheelchair navigation. This provides comfortable lodging so all attendees enjoy equal access and independence in the destination wedding experience.
Book an All Inclusive Destination Weddings Today
Coordinate your destination wedding by selecting an all inclusive destination wedding package that handles guest accommodations and travel logistics. Providing guidance on transportation, group rates, room blocks, and pre-arrival protocols helps guests navigate their stay. Ask resort planning teams about group experiences, available discounts, and bridal preparation services. Schedule an all inclusive destination wedding today.
