Clinics have a need to send and receive documents regularly, which leads many to continue to use outdated traditional fax services. The goal is security, as they may send and receive information about patients’ health, insurance forms, lab results, and more. However, there is a more modern solution available today with cloud fax services. These services provide numerous benefits for today’s clinics, including the following.
Easier Accessibility
Accessibility is a key concern for clinics today. Traditional faxes require using a fax machine, which is typically kept in a secure setting within the office. While this has worked well in the past, today, many healthcare professionals may not be in the office and will still need to be able to access secured documents quickly and easily. Whether a physician is working with a patient and needs documents immediately or something needs to be reviewed by a medical professional who is out of the office, cloud fax service for clinics makes faxing accessible from anywhere.
More Secure Option
Clinics must follow HIPAA privacy guidelines when dealing with patient information, and this includes when they are sending and receiving documents. For traditional faxing, this meant making sure the fax machine was not accessible to anyone who did not work at the clinic, ensuring documents were filed properly when received, and handling the documents correctly when they were no longer needed. With cloud faxing, security is in place to keep everything encrypted, so healthcare professionals can easily send and receive secure documents and stay in compliance with HIPAA. Audits are also easier to do, which can be necessary to show the clinic is in compliance at all times and that documents are secured.
Reduced Costs
Traditional fax machines included a number of expenses to keep them running and ensure they work as needed. The machine would need to be purchased, along with ink and paper, to handle printing all of the documents. The clinic would also need a landline, plus would likely need to have maintenance done regularly to keep the fax machine working properly. With cloud fax services, though, none of these are a concern, so clinics can save a significant amount of money in the long run. They’ll be able to send and receive faxes without having to buy paper or ink, so the only expense is the minimal amount for the cloud fax service.
Better Patient Care
Patient care often relies on the fast transfer of information. Treatment can be delayed if there are issues with the fax machine working or, worse, mistakes can be made if healthcare professionals can’t get the patients’ health records easily to check for potential issues. With cloud faxing, any documents can be sent and received instantly, allowing healthcare professionals to easily access the documents they need or provide referrals for patients. Cloud faxing can make it easier to handle sensitive data quickly, improving patient care and ensuring they get the help they need it immediately.
Healthcare clinics need a way to securely send and receive data, and traditional fax services just aren’t enough anymore. Accessibility is a top concern, along with security, so many clinics are moving away from traditional faxing and using cloud fax services instead. Learn more about how cloud faxing works today to see if it’s the right option for your clinic.
